商务便函例一school of engnish for business

           memorandum

to: mr. kingswick, course coordinatefrom: barnsby campbeldate: 19 november 1995subject: lesson plan for 28 november lecturei intend to teach memo writing in my next lecture. i plan to cover the following parts:1.       inside addressthis is omitted in a memo. as internal communication the reason is obvious.2.       greetingit is more polite to put mr., mrs., or ms before and the office after the name of the recipient. you may sometimes address the readers as a group.3.       subjectthis is a phrase to tell reader what the memo is about. sometimes only he phrase is given without the word subject before it.4.       bodythese should be short, less than 10 lines, and concentrate on only one paragraph one idea each. sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. another practice is number the paragraphs for easy reference later on.5.       carbon copythis is written as c.c. for short. as in a letter, it lists the persons who are also receiving the memo.6.       signatureonly the initial is need. the office and name in print of the write are omitted. in more casual memos there is no signature at all.any thoughts on my notes? anything to add? let me know at tea break.c.c. mr. p.l. duke, training office. 例二                               internal memorandumto: anne bellfrom: graham davisdate: 23 march 1992subject: office furniture__________________________________________________________________________we need some comfortable chains for visitors to go in the manager’s officecan you arrange it?we need 10 chains in either beige or dark brown. the maximum you can spend is $ 500. 例三                                 interoffice memoto: richard burleydept: market research subject: profits and southmoor branchdate: may 10, 1998i have finished studying the southmoor branch sales figures for the 1^st quarter and see they are about $ 255,000 under projections. that is third straight quarter that        southmoor has fallen short. will you prepare a new analysis of the southmoor market potential/ i know you did one ___and a good one too___three years ago before southmoor opened. but maybe some factors have changed and we need to look into them.ben tebbins is working up a report from the sales and promotion angle. he’ll finish about june 15.if you could be ready then, we will get together and see if we can solve the southmoor problem.tb\ac.cc: ben tebbins